Full accounting (general ledger)
We provide outsourced bookkeeping services based on the Polish Accounting Act and, when needed, on International Financial Reporting Standards (IFRS/IAS). Our goal is to ensure accurate records, clear financial data, and full compliance with your company’s operations. In other words, you get a solid accounting foundation — without the overhead of an in-house team.
- Maintaining full accounting books in line with the Accounting Act and/or IFRS/IAS
- Recording accounting documents (invoices, bank statements, notes)
- Ongoing posting of business transactions
- Registering fixed and intangible assets
- Managing VAT registers and SAF-T (JPK) files
- Handling accruals, provisions, and cost settlements
- Month-end, quarter-end, and year-end closing
- Reconciling inventory and balances
- Preparing financial statements: balance sheet, P&L, equity changes, and cash flow
Revenue and expense ledger (KPiR)
For small businesses, we offer outsourced bookkeeping services using simplified accounting methods. We maintain KPiR in full compliance with Polish tax law and the requirements of the Ministry of Finance. Moreover, we prioritize clear records and tax safety, helping entrepreneurs avoid unnecessary risks and penalties.
- Keeping records in accordance with the Ministry of Finance regulation
- Recording purchases and sales transactions
- Settling deductible business expenses
- Maintaining a fixed asset register and handling depreciation
- Managing an equipment register
- Supporting simplified taxation methods (e.g. lump sum taxation)
Consolidation, listed companies and capital groups
Our outsourced bookkeeping services also cover the complex needs of listed companies and capital groups. We handle advanced reporting, disclosures, and consolidation processes — both under local GAAP and IFRS/IAS. As a result, clients can meet legal obligations and investor expectations without building an internal finance team.
- Preparation of consolidation and elimination packages
- Intercompany reconciliation, FX differences, and eliminations
- Consolidation under local GAAP or IFRS/IAS
- Preparation of consolidated financial statements
- Management and investor reporting
- Handling ESPI/EBI, ESEF, and coordination with FSA and stock exchange
- Support for international capital groups
Tax settlements (VAT, CIT, PIT)
Our outsourced bookkeeping services include full support with tax settlements. We handle everything from registration and form submissions to communication with tax authorities. Above all, we ensure timely filings, up-to-date compliance, and complete documentation — so you can focus on running your business.
- Tax registration and data updates with the tax office
- Preparation and submission of VAT returns (VAT-7, VAT-UE)
- Maintaining VAT ledgers according to SAF-T (JPK_VAT) requirements
- Preparation of CIT returns (CIT-8, CIT-10Z, ZCNA)
- Preparation of PIT returns (PIT-36, PIT-36L, PIT-11, PIT-4R, PIT-8AR)
- Support for flat-rate taxation (ryczałt)
- Application of tax reliefs and exemptions (e.g. IP Box, Estonian CIT, R&D relief)
- Return corrections, voluntary disclosures, and responses to tax office queries
Financial and tax reporting
Our outsourced bookkeeping services include full support in financial and tax reporting. We prepare statutory reports, assist with audits, and ensure compliance with both local regulations and IFRS/IAS standards. In addition, we manage filings for government institutions such as GUS, NBP, and KRS — so you don’t have to.
- Preparation of financial statements and attachments (including XML and e-Reports)
- Management reporting based on general ledger data
- Support with GUS, NBP, and KRS reporting (e-forms, repositories)
- Year-end closing assistance — ledger reviews and documentation prep
- Support during statutory audits
Automation and optimization of accounting processes
Modern companies need modern accounting. That’s why our outsourced bookkeeping services include process automation, digitization, and structural improvements. We help streamline the chart of accounts, standardize entries, and automate routine operations. As a result, bookkeeping becomes faster, more consistent, and less prone to errors.
- Implementation of OCR and automation of document posting
- Integration with banks, online invoicing tools, and workflow platforms
- Custom invoice and document approval workflows
- Automation of recurring operations such as reports or standard entries
- Ledger review and accuracy checks
- Streamlining and restructuring the chart of accounts
- Implementation or revision of posting schemes
- Verification and digitization of document flows
Representation and contact with authorities
As part of our outsourced bookkeeping services, we represent clients in all interactions with tax offices, ZUS, and other public institutions. We handle correspondence, respond to inquiries, and prepare required documentation. In short, we make sure nothing slips through the cracks — so you can focus on your business.
- Handling correspondence with tax offices and ZUS
- Representation during tax or fiscal inspections
- Preparing documentation and responding to official inquiries
Other accounting and tax services
Our outsourced bookkeeping services go beyond standard bookkeeping. We also offer flexible support tailored to your company’s specific needs. This includes help with accounting policy, cost allocation rules, and day-to-day advisory. As a result, your accounting processes remain consistent, compliant, and easy to manage.
- Implementation of accounting policy and chart of accounts
- Development of rules for valuation, classification, and cost allocation
- Creation of procedures for financial document workflow
- Ongoing tax and accounting consulting
Black Fire Consulting Piotr Podłowski
Helping companies understand their finances
NIP: 5222490941
REGON: 365754087
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